Our Policy

SOAP Vault software operates to protect the privacy and confidentiality of your patients personal information. The appropriate collection, use and disclosure of patients personal health information are fundamental to your day-to-day operations and to your care.

Applicability of This Privacy Policy

Our Privacy Policy informs you of our commitment to privacy and tells you the ways we ensure your patients privacy is protected. Our Privacy Policy applies to protect the personal health information of all your patients that is in our possession and control.

What is Personal Health Information?

Personal health information means identifying information about an individual relating to their physical or mental health (including medical history).

Our Privacy Policy reflects our compliance with fair information practices, applicable laws and standards of practice.

Accountability - We take our commitment to securing your patients privacy very seriously. Each therapist and employee associated with a clinic is responsible for the personal information under his/her control.

Limiting Collection - We collect information by fair and lawful means and collect only that information, which may be necessary for purposes, related to the provision of your patients care.

Limiting Use, Disclosure and Retention - The information we request from you is used for the purposes defined. We will seek your consent before using the information for purposes beyond the scope of the posted Privacy Statement. Under no circumstances do we sell patient lists or other personal information to third parties. .We will retain your patients information only for the time it is required for the purposes we describe and once your personal information is no longer required, it will be destroy.

Safeguards: Protecting Your Information - We protect your patients information with appropriate safeguards and security measures. Each clinic maintains personal information in a combination of paper and electronic files. Paper records concerning patients personal information are stored in files kept onsite at an office. Access to personal information will be authorized only for therapists and employees associated with a clinic licensed to use SOAP Vault software. We provide information to health care providers acting on your behalf, on the understanding that they are also bound by law and ethics to safeguard your privacy. Other organizations and agents must agree to abide by our Privacy Policy and may be asked to sign contracts to that effect. We will give them only the information necessary to perform the services for which they are engaged, and will require that they not store, use or disclose the information for purposes other than to carry out those services. Our computer systems are password-secured and constructed in such a way that only authorized individuals can access secure systems and databases.

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